The case:

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Key figures:

Employees onboarded: 20+

Time saved (as opposed to other onboarding scenarios): 4-6 weeks

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The challenge:

In early 2025, an IT company approached Acvian with the urgent need to onboard a 20+ member team in Ukraine within a short timeframe. The main challenge was to coordinate the simultaneous onboarding process without overwhelming the client’s internal HR or creating confusion among employees. Large-scale onboardings often generate delays, repeated questions, and bottlenecks between all parties involved.

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The solution:

Acvian’s dedicated case manager coordinated directly with a responsible representative chosen from the team. This single point of contact ensured that all questions, documents, and updates were handled smoothly and with short response times on our side. As a result, the paperwork was completed quickly and accurately, avoiding delays, missed information, or late submissions.

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The outcome:

The full team was onboarded on time and without disruptions. The process that would normally take several weeks was reduced to less than a week, ensuring a smooth start for both the company and its new employees.

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‍An IT company needed to onboard over 20 EOR-managed employees in Ukraine within a short period of time. Acvian streamlined the coordination process between the team and the case manager, ensuring smooth onboarding without delays.

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As your EOR provider, Acvian has an efficient coordination system that connects the entire onboarded team to all required authorities at once, instead of handling each case separately through in-house HR. With Acvian’s on-site experts, employees receive direct and country-specific guidance, while the client enjoys a smooth and compliant start.